AI reviews request content and suggests improvements to help applicants draft better requests.
1. Issue: Differences between old and new regulations are unclear, increasing the workload associated with reviews
A pharmaceutical company specializes in the research and development of new drugs and must frequently update its internal regulations. From the perspective of new scientific knowledge, technological advances, and ensuring safety, their internal regulations must conform to the latest national/international regulations and standards, and they review their regulations frequently.
When one of their regulations is changed, the person who proposes it registers both the new regulation and the old one, but because the differences are not clearly indicated, reviewers and the CEO cannot quickly grasp the changes. As a result, the review process takes time, making it difficult to make efficient decisions.
2. Solution: Automatically generate comparison tables using AI
To solve this problem, the process owner introduced generative AI (ChatGPT) and incorporated it into the workflow app.
Specifically, by giving appropriate instructions to the generative AI, a comparison table of the old and new regulations is automatically created. This makes it possible to visualize the differences each time an amendment or abolition of a provision of a regulation is proposed.
AI-generated comparison tables enabled faster reviews and eliminated delays.
Before
View workflow diagram details
1. Enter draft regulation and nominate reviewer
The initiator enters the proposed rule and designates a reviewer.
2. Review proposed regulation
Once a proposed regulation is submitted (or resubmitted), the designated reviewer will receive a notification email and will review it.
1X. Send back response
If there is a rejection in 2., respond to the rejection.
3. CEO Approval/Board Resolution
Based on this, the CEO will decide whether to approve or reject.
Set Subject [Finalized]
If the proposal is approved in step 3, the prefix [Finalized] will be added to the subject line.
Set Subject [Rejected]
If the proposal is rejected in step 3., the prefix [Rejected] will be added to the subject line.
After
View workflow diagram details
1. Enter draft regulation and nominate reviewer
The initiator enters the proposed rule and designates a reviewer.
AI check: Differences/typos
If the old regulations have been entered, the AI will create a comparison table of the current and proposed versions.
2. Review proposed regulation
Once a proposed regulation is submitted (or resubmitted), the designated reviewer will receive a notification email and will review it.
1X. Send back response
If there is a rejection in 2., respond to the rejection.
3. CEO Approval/Board Resolution
Based on this, the CEO will decide whether to approve or reject.
Set Subject [Finalized]
If the proposal is approved in step 3, the prefix [Finalized] will be added to the subject line.
Set Subject [Rejected]
If the proposal is rejected in step 3., the prefix [Rejected] will be added to the subject line.
3. Customers Case Study
Honda Motor Co., Ltd.
Used for Company-wide Approval Flows such as general affairs applications, training recepti…
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Toho Gas Network Co., Ltd. (Negotiation and Design Section)
500 Applications Per Month Completely Digitized! Reduced Labour and Eliminated Printing and…
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MITSUBISHI PENCIL CO., LTD.
Moving Complex Business that had been processed by Notes to the cloud workflow. Approximate…
View More4. Other Business Applications
We will enable AI-based reviews for the following tasks:
Managing revisions of company manuals
Recruitment Interview Process, AI Evaluation Point Preparation
Reviews of internal business regulations
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