All article drafts are centralized in a workflow system, ensuring clear ownership, progress tracking, and consistent management.
1. Issue: Unmanaged drafts
The Marketing Department manages its website using WordPress.com.
For articles requested by other departments, drafts are shared through a workflow application and go through a structured publishing process that includes management review and proofreading before publication.
However, when members of the Marketing Department write articles themselves, they log directly into WordPress.com to create drafts. As a result, these drafts do not go through the established workflow, leading to inconsistent handling.
2. Solution: Centralize all drafts within a workflow system
To tackle this challenge, the process owner implemented a system whereby all drafts are managed within the workflow.
Specifically, a dedicated “Draft Submission” flow was added to the article creation process, establishing a mechanism for marketing team members to register their drafts.
As a result, both drafts requested by other departments and those created internally by the marketing team can now be centrally managed in the workflow system.
Offers a clear, centralized overview of who is responsible for each article, as well as its current progress status and revision history.
Before
View details of the workflow diagram
Backup Requested Drafts
Drafts requested from other departments are automatically backed up.
Upload Images to WP
Media files are uploaded to WordPress.com.
Upload Draft to WP
An article (post) is created as a draft on WordPress.com.
Minor Edits and Publish
Marketing department members make minor adjustments to the draft and publish it.
Publication Notification
The article’s publication is shared internally within the department.
After
View details of the workflow diagram
Draft Submission (Staff Only)
Marketing department staff can submit their created drafts here.
Backup Requested Drafts
Drafts requested from other departments are automatically backed up.
Proofreading
If all necessary items for publication aren’t set, a marketing team member proofreads the draft.
Upload Images to WP
Media files are uploaded to WordPress.com.
Upload Draft to WP
An article (post) is created as a draft on WordPress.com.
Minor Edits and Publish
Marketing department members make minor adjustments to the draft and publish it.
Publication Notification
The article’s publication is shared internally within the department.
3. Customers Case Study
Honda Motor Co., Ltd.
Used for Company-wide Approval Flows such as general affairs applications, training recepti…
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Toho Gas Network Co., Ltd. (Negotiation and Design Section)
500 Applications Per Month Completely Digitized! Reduced Labour and Eliminated Printing and…
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Nippon Light Metal Co., Ltd.
Enhanced Quality Assurance through Visible Progress: A Continuous Improvement Cycle View More
4. Other Business Applications
We will enable AI-based reviews for the following tasks:
IT Support Request Handling
Expense Reimbursement Workflow
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