What you can do with Questetra
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Workflow Designer (App Admin) develops “Workflow Apps” by arranging Human Step and Automated Step. (BPMN: Business Process Model and Notation – ISO/IEC 19510)

Operator (Worker) lists the accepted works (“My Tasks”) and registers the output of each task.

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Daily processes are flowed according to the business process definition (Workflow App). In the case of Human Task, the BPM system asks “Candidates” to accept. In the case of an Automated Task, the BPM system executes the relevant processing (e.g. PDF generation, Google Drive saving, etc.) on the server side. Questetra supports not only multiplexed loop flows but also advanced send-back flows called non-block structures.

questetra main use case
Workflow Design and Task Execution
Questetra BPMS Overview
Continuous Process Improvement

All Users

  • Sign In
    • Sign In with Password
    • Sign In with G Suite
    • Sign In with SAML
    • Reset Forgotten Password
  • View Custom Dashboard
    • Add Heat-Map Charts
    • Add Performance Charts
  • View OpenAPI Doc
  • View Personal Settings
    • Edit Profile and Photo
    • Edit Language
    • Edit Timezone
    • Edit Notification Rules
      • Edit Counter Rule
      • Edit Email Rule
    • View Basic Authentication Key
      • Renew Key

as Operator (Worker)

You can kick a new Issue at "Start". The Issues will be delivered to downstream steps according to the Business Processes Definition.

You can kick a new Issue at “Start”. The Issues will be delivered to downstream according to the Workflow.

Issues delivered to you are stocked in "My Tasks". Enter your output to proceed to the next step.

Issues delivered to you are stocked in “My Tasks”. Enter your output to proceed to the next step.

Enterprise social function "Open Chat" enables internal communication using the process ID.

Enterprise social function “Open Chat” enables internal communication using the process ID.

  • List Startable Apps
    • View App Manual
    • Start new Process
    • Start new Processes in bulk
  • List Responsible Tasks
    • List Offered Tasks
      • Save Search Filter
      • Sort Tasklist
      • Sort Tasklist by Apps
      • View Detail
      • Mark Task Starred
      • Accept Task
      • Accept Tasks Collectively
    • List My Tasks
      • Save Search Filter
      • Sort Tasklist
      • Sort Tasklist by Apps
      • View Detail
      • Mark Task Starred
      • Perform Task
      • Perform Tasks Sequentially
      • Decline Task
      • Terminate Processing ()
      • Delete Process ()
    • List Error Tasks ()
      • Sort Tasklist
      • Sort Tasklist by Apps
      • View Detail
      • Mark Process Starred
      • Assign Someone Exceptionally
      • Terminate Processing
      • Delete Process
  • View Current with Heat-Map
  • Search Performed & Permitted
    • Search Process Title
    • Search Process in App
    • Save Search Filter
    • Export Search Result
      • , Export CSV
      • Export Excel
      • Export SpreadSheet
    • View Detail
    • Mark Process Starred
    • Start new Duplicate Process
  • View Own Task Performance
    • List Tasks with Year Trend
    • List Tasks with Monthly Pie
    • Drill Down into Detail
    • Start new Duplicate Process
  • View Corporate Performance ()
    • List Processes with Year Trend
    • View Average Time to End
    • View Average Time to Perform
    • Drill Down into Detail
    • Start new Duplicate Process
  • Read OpenChat Messages
    • Follow User
    • Follow #$Topic Word
    • Comment to Message
    • Like to Message or Comment
  • Write OpenChat Messages
    • Post toward Followers
    • Post toward Org-Mates
    • Post with Stamp Sticker
    • Post with File Attached
    • Post with Mention @User
    • Post with Mention %Org
    • Post with Mention #$Topic
    • Post with Mention #p$ProcessID
    • Post with Mention #m$AppID
  • Search Messages and Comments

Sample Manual
M101: Check What You Have to Do (Login)
M105: Accepting Offered Job
M110: Checking current state of work you had done
M115: Finding Problems of Steps from Data in Closed Issues

as Workflow Designer (App Admin)

A business process consists of multiple "Steps". When one human step is placed, one input form is prepared.

A business process consists of multiple “Steps”. When one human step is placed, one input form is prepared.

The order is notated by connecting with arrows. The person in charge is set in the "Swimlane".

The order is notated by connecting with arrows. The person in charge is set in the “Swimlane”.

Place "AND Gateway" for simultaneous processing. If the Issue arrives, it will be diverted to all routes.

Place “AND Gateway” for simultaneous processing. If the Issue arrives, it will be diverted to all routes.

  • Create new App ()
    • Create from Scratch
    • Upload QAR File
    • Refer to QAR URL
    • Duplicate
  • Grant App Admin Privileges ()
    • Grant to User
    • Grant to Org
    • Grant to Role
  • Manage App Versions ()
    • Activate new App
    • Test Developing Version of App
    • Release new Version of App
    • Scrap Developing Version of App
    • De-Activate App
    • Download QAR File
    • Set App Manual with Markdown
  • Upload App Add-on File ()
    • Add Service-Task
    • Add Options-XML
    • Add Base-PDF
  • Upload Shared Add-on File ()
    • Add Shared Service-Task
    • Add Shared Options-XML
    • Add Shared Base-PDF
  • Edit Workflow App ()
  • Design BPMN Diagram
    • Place Human Task
      • Set Deadline Rule
      • Set Alarm Rule
    • Place Human Task for Team
      • Set Deadline Rule
      • Set Alarm Rule
      • Switch to Whole Team Mode
    • Place Automated Task
      • Place Service Task
        • Calc and Manip
        • String to Text-file
        • Text-file to String-type
        • Table to Excel-CSV
        • Excel-CSV to Table
        • Generate Filled-out PDF
        • Google Drive Folder Create
        • Google Drive File Upload
        • Google Drive File Folder Delete
        • Google Drive Create Shared Link
        • Google Calendar Insert Event
        • Google Calendar Delete Event
        • Google Calendar Move Event to another Calendar
        • Spreadsheet File Create
        • Spreadsheet Add New Sheet 13.2
        • Spreadsheet Delete Sheet 13.3
        • Spreadsheet Update Row 13.2
        • Spreadsheet Copy Sheet 13.2
        • Spreadsheet Update Row 13.2
        • Spreadsheet Get Row 13.2
        • Gmail Get Email Message 13.2
        • Gmail Remove Label from Email Message 13.2
        • Google BigQuery Insert New Data 13.2
        • OneDrive Folder Create
        • OneDrive File Upload
        • OneDrive File Copy
        • OneDrive File Folder Delete
        • Excel New Row Append
        • Box Folder Create
        • Box Folder Share Link Create
        • Box Folder Share Link Delete
        • Box Folder Delete
        • Box File Upload
        • Box File Download
        • Box Create Shared Link to File 13.2
        • Box Delete Shared Link of File 13.2
        • Box File Copy
        • Box File Move
        • Box File Delete
        • Box Add Collaboration 13.3
        • Box Delete Collaboration 13.3
        • kintone New Record Add
        • kintone Record Get
        • kintone Record Update
        • kintone Record Delete
        • kintone File Upload
        • kintone File Download
        • kintone Choice Data Download
        • Slack Message Post
        • Slack File Post
        • Multipart-HTTP Request to Start Event
        • Cloud File Retrieve
        • Update Options-XML ()
      • Place Add-on Service Task
      • Place Script Task
    • Place Gateway
      • Place XOR Gateway
      • Place AND Gateway
      • Place OR Gateway
    • Place Start Event
      • Place Human Start
      • Place Timer Start
        • Force All Participants
      • Place Email Start
      • Place Web Form Start
      • Place Multipart-HTTP
      • Place JSON-Webhook
      • Place XML-Webhook
      • Place Gmail Start (Email Message Received) 13.2
      • Place Google Calendar Start (Event Started)
      • Place Box Start (File Uploaded)
      • Place kintone Start (Record’s Datetime Field)　
    • Place Intermediate Throw
      • Place Email Send( HTML )
      • Place Multipart-HTTP
    • Place Intermediate
      • Place Timer Intermediate
    • Place Intermediate Catch
      • Place Web Form Receive
      • Place Multipart-HTTP
      • Place JSON-Webhook
      • Place XML-Webhook
    • Config Intermediate Boundary Event
      • Assume Time-Up Route
      • Assume Non-Performer Route
    • Place End Event
      • Place End
      • Place Terminate End
    • Place Annotation
  • Design Assignment Rule
    • Edit Swimlane Participants
      • Add User as Candidate
      • Add $User as Candidate
      • Add Related-User of $User
      • Add Org as Candidate
      • Add $Org as Candidate
      • Add Related-Org of $User
      • Filter Candidates by Role
    • Prohibit Multi-Lane Accepting
    • Disable Acceptor Retaining
  • Design Task Forms
    • Edit Data Object
      • Add Single-Line String
      • Add Multi-Line String
      • Add Number
      • Add Single-Choice List
      • Add Multi-Choice List
      • Add Date
      • Add Datetime
      • Add Files
      • Add User
      • Add Org
      • Add Discussion Board
      • Add Table
        • Add String Column
        • Add Number Column
        • Add List Column
        • Add Date Column
      • Add Guide Panel
    • Batch Add by CSV
    • Set Initial Value Expression
    • Set Validation Rule
    • Set Placeholder Value
    • Set JavaScript Decoration
    • Set API Access Name
  • Set Permissions for Every Task
  • Change Forms Order
  • Change Column View
  • Preview Task Forms
  • Convert to Advanced Task Form

Sample Manual
Tutorial: Chpt.1: Using Pre-installed App as Workflow User
Tutorial: Chpt.4: “Splitting” by Condition
M202: Deadline in Each Step
M205: Business Data Items

as System Admin

The Workflow Platform is administered by privileged users. There are three types of System privileges.

The Workflow Platform is administered by privileged users. There are three types of System privileges.

Each user belongs to "Organization". (Use "Roll" for skill grouping)

Each user belongs to “Organization”. (Use “Roll” for grouping skills, positions, etc.)

Each Workflow App is also managed by privileged users. There are three types of App privileges.

Each Workflow App is also managed by privileged users. There are three types of App privileges.

  • Add User ()
    • Add User via Form-UI
    • , Add Users from CSV
    • Synchronize with G Suite Users
    • Reset Forgotten Password
  • Add Org ()
    • Add Org via Form-UI
    • , Add Org from CSV
    • Synchronize with G Suite Groups
  • Force to Change Assignment Rules()
    • Re-Org All Apps
    • Re-Org All Apps Under Developing
  • Add Role ()
    • Add Role via Form-UI
    • , Add Role from CSV
    • Synchronize with G Suite Groups
  • Grant System Admin Privileges ()
    • Grant to User
    • Grant to Org
    • Grant to Role
  • Grant App Admin Privileges ()
    • Grant to User
    • Grant to Org
    • Grant to Role
  • View License Information ()
  • Update Corporate Logo ()
  • List System Log For Specific Period ()
    • View Users Access IP and Time
    • Export CSV
  • List App Log For Specific Period ()
    • View Processed Time
    • View Filtered by PID
    • View Filtered by App
    • Export CSV
  • Edit Security Config ()
    • Choice Password Policies
    • Prohibit Automatic Sign-In
    • Permit G Suite Connect
    • Permit SAML SSO
    • Prohibit Password Sign In
    • Activate White List Filtering
      • Add IPs for User Access
      • Add IPs for API Access
    • Permit CORS Access
      • Add Origin
    • Permit Email Start
    • Control User Authorization APIs
      • Permit Basic Authentication
      • Add OAuth2 Client
  • List Message Catch Apps ()
    • View Email Start Events
    • View Web Form Start Events
    • View Web Form Receive Tasks
    • View Multipart-HTTP Start
    • View Multipart-HTTP Receive
    • View Webhook Start
    • View Webhook Receive
  • List Message Throw Apps ()
    • View Multipart-HTTP Send Events

Sample Manual
M402: Setting: “Overall Stop” during Parallel Processing
M407: Setting: Embedded Emails to be Transmitted Repeatedly
M411: Auto-starting “Billing Process” Triggered by “Shipping Process”
M415: Adding an Auto-Step to be Used for Business Process Definition

If you want to try modeling business processes (developing Workflow Apps), get the App Creator authority from users who have System Administrator authority in advance. The initial system administrator is only one person who has opened a SaaS account (who has made Free registration). It is desirable to have multiple system administrator in case of unforeseen situations.

(App Administration Privileges)
  • Data Viewer: Workflow App Admin Privilege to VIEW
  • Process Manager: Workflow App Admin Privilege to CONTROL
  • App Administrator: Workflow App Admin Privilege to EDIT
(System Administrator Privileges)
  • App Creator: System Admin Privilege to CREATE NEW WORKFLOW APP
  • User Manager: System Admin Privilege to MANAGE USER
  • System Administrator: System Admin Privilege in CHIEF
Go Tutorial – support.questetra.com

FAQ

Does it support file attachment? If “File type data” is assumed as one of the Data Items in the Workflow, Operators (workers) can exchange any business file (Excel/PDF/JPEG). The Workflow App designer is also able to limit the file size or the number of files to be attached. 　MANUAL (M205): Business Data Items

Is it possible to send email automatically? It is possible by placing an “Intermediate Event” for sending an email in the middle of a Workflow. An email will be sent each time an instance arrives at it. It is possible to automate, for example, “Sending thanks email to customers in Order-acceptance Process”, or “In-house credit check rejection alert”. MANUAL (M224): Auto Sending of Email with Business data Inserted

Can I use email reception as a trigger? You can by placing a “Start Event” for email reception at the beginning of a Workflow. The Workflow will start automatically each time a new email is received. In addition to developing “Inquiry Response Process”, etc., it can also be used when linking with other systems. MANUAL (M218): Auto Starting Triggered by Incoming Email

Can I automate data processing? In the case of simple processing, place “Service Task”, an Automated Step, and set the data updating formula. If you have JavaScript knowledge, place a Step where business data is processed by Scripts (Script Task). Every time an instance arrives, the necessary data is read and the data to be updated will be updated. In addition, it is also possible to acquire and use packages of an automated Step that contains scripts (Add-on). MANUAL (M227): Auto Executing Data Binding, Arithmetic Operations MANUAL (M230): Auto Executing Complicated Data Processing (ECMAScript) MANUAL (M415): Adding an Auto-Step to be Used for Business Process Definition

Does it support conditional branching? By placing a gateway (diamond icon) in the middle of the Workflow, the “path to go” will be automatically determined according to the data of the instance. It is also possible to combine multiple conditional expressions. 　MANUAL (M203): Parallel, Single Split and Multiple Split

Learn more

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