Process start triggered by Box, kintone, Google Calendar
Kyoto, Japan, April 12th, 2021, Questetra, Inc., the global SaaS provider of Business Process Management (BPM), today announced that they have published the new version 13.0 of the Cloud-based Workflow product Questetra BPM Suite. This new version is capable of automatically starting Business Processes triggered by data handled in popular business-oriented SaaS products such as Box, etc.
Today, various business-oriented SaaS products have come to be used for promoting Digital Transformation and to build frameworks to support remote working. However, even though some sort of effect is achieved, there is still the problem that it takes a lot of time and effort to exchange data between multiple SaaS products.
With the new version of Questetra BPM Suite, it is possible to build a mechanism, without coding, that automatically assigns an Examination Process to the appropriate person in charge when a contract document is placed in, for example, the file storage service Box. This will allow you to reduce the time and effort for work requests via email or chat services.
It is also able to build such a mechanism using data registered in kintone and Google Calendar in addition to Box as a trigger.
Questetra BPM Suite
Cloud-based Workflow Questetra BPM Suite is a business platform for realizing paperless environments and remote-working. Business issues are controlled according to a Business Flow Diagram. When a Process reaches a Human Task the user will be asked to add their input. Also, when an issue reaches an automated Step the predetermined processing (server-side processing) such as generating a PDF and saving it to cloud storage is performed automatically. (BPM: Business Process Management)）
You can apply it to various business operations such as an Approval request flow, Document translation flow, Quality check process, and Invoice issuance process. Process owners of each Business Process can practice the Improvement of Business Processes little by little in daily work. (Examples of Business Flow Diagrams: https://questetra.zendesk.com/hc/en-us/articles/360012492211 ）
Automatically starting a new business operation linked with SaaS
Start Events have been added that automatically start Processes when new data (or files) are registered in SaaS. Box, kintone, Google Calendar are supported. *Available Editions: Advanced, Professional, Enterprise
Box: Download File
This new Service Task allows you to automatically attach files stored in Box to a File-type Data Item. In the case of a Contract Creation workflow, for example, it will be possible to achieve a state in which the contract template saved in Box has been imported in advance. *Available Editions: Advanced, Professional, Enterprise
Box: Delete Shared Folder Link
This new Service Task allows you to automatically delete a Shared Link to a folder in Box. For example, it will be possible to build a mechanism in which a folder that has been set to be shared will automatically stop being shared after a specified period of time. *Available Editions: Advanced, Professional, Enterprise
Automatic generation of Google Meet URL
In a Service Task where appointments are automatically added to Google Calendar, the URL of Google Meet will be automatically generated and added to the appointment information. For example, in the business of managing online meeting reservations with customers, you can build a mechanism where once you enter the date and time of the meeting, the appointment with the Meet URL set is automatically registered, and the customer is informed of the URL by the email notification function. *Available Editions: Advanced, Professional, Enterprise
See the release notes for details.
Ver. 13.0 Release Note: https://support.questetra.com/versions/version-1300/