Many companies use WordPress to create and update their corporate websites and product/service websites.

This time, we would like to introduce a way to automate part of the WordPress posting and page posting process to save your time and effort.

How to Automate Posting to WordPress

Cloud Service Tools to Prepare

The tools we will use are WordPress and Questetra BPM Suite.

Questetra BPM Suite is a business system platform that allows you to build a business system with no code. The steps on the workflow diagram are processed in the order they are placed on the workflow diagram.

How Drafts are Automatically Created

Set up the information of the site you want to submit articles to Questetra BPM Suite, such as the information of the site and the post title, the content of the post. Questetra BPM Suite will send a signal to automatically create a draft article in WordPress based on the settings information.

A draft post is automatically created in WordPress and information such as the URL of the draft post is sent to Questetra BPM Suite.

How it is Submitted to WordPress

Below is a workflow diagram depicting the process of getting a draft posted to WordPress, using an automated processing item that will automatically post the draft to WordPress.

WordPress Article Submission workflow diagram

Specifically, posting to WordPress is completed in the following order

  1. Human Task: Set the title/article body/excerpt/post type (post/page), etc.
  2. Automatic processing items: A draft is automatically created in WordPress based on the information set in 1.
  3. Human Task: Check the draft created in WordPress and publish it (click the [Post] button when completed).

By adopting this business process, all the contributor has to do is fill in the required fields on the input form as shown in the figure below, check the completed draft, and click the “Submit” button. This simplifies the submission process and saves labor.

Image of the input form for the Input Submission Details process

※ Input form items can be created/configured for each process.

How to Utilize it in Business Processes

The main feature of Questetra BPM Suite is that it can be used in organizations involving multiple people/multiple departments.

When creating or updating a website, especially a corporate website or a product page, it is necessary to post accurate information. Questetra BPM Suite helps to realize such a cross-functional business process within a company.

In addition, Questetra BPM Suite allows the use of automated items in business processes involving multiple people/departments. In the workflow diagram that you create you can set up both processes that are handled by humans (e.g. creating a post, checking the content, etc.) and processes that are handled by the system (e.g. items that automatically create a draft of an article). This makes it possible to improve efficiency and save labor even in operations involving organizations.

The workflow diagram below illustrates the use of an automated item in which draft articles are automatically added to WordPress for a business process in an organization.

The specific process treatment flow is as follows

  1. Human Task: Input the title/article body/excerpt/post type (post/page), etc.
  2. Human Task: Check the contents set in 1. If any modification is necessary, it is sent back to be corrected.
  3. Automatic Task: A draft is automatically created and added to WordPress based on the information set in 1.
  4. Human Task: Check the draft created in WordPress, and publish it (click the [Post] button when completed).
  5. Human Task: Check the posted content. If it needs to be revised, it is sent back to be revised.

Thus, with Questetra BPM Suite, drafts are automatically created and added to WordPress, which makes your work more efficient by shortening your work time.

In addition, irregularities in work can be prevented because work can proceed according to the workflow diagram. In addition to this, it is also possible to improve the quality of work and reduce errors by including a checking process in the workflow.

If you are interested please give it a try.

Try Questetra BPM Suite for free (60 days)

Related automated processing items: WordPress.com: Posts, Create Draft

Related Automated Processing Items: WordPress.com: Media, Upload

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